One System.
Everything They Need.
Horizon Moving & Transportation was running their business across five separate apps. Scheduling in one place, invoices in another, expenses somewhere else, staff hours tracked manually, and client signatures on paper. CommonGround built them a single, fully integrated job management system — and eliminated every disconnected tool.
The Problem
Every part of the business was in a different place.
Before working with CommonGround, Horizon's team was dealing with a familiar but exhausting problem. Job bookings were in one system. QuickBooks handled accounting but didn't talk to scheduling. Invoices were created in a separate app and manually emailed. Staff hours were tracked on paper and entered into a spreadsheet at the end of the week. Client signatures happened on printed forms that got filed in a folder. Revenue, expenses, and job profitability required pulling numbers from three different places and doing the math manually.
Nothing was connected. Every piece of information existed in isolation. If the owner wanted to know how profitable last month was, it meant opening four apps, exporting data, and spending an afternoon reconciling numbers that never quite matched.
This is not a technology problem. It is a system problem — and it is exactly what CommonGround is built to solve.
What We Built
A complete job management system, built for how a moving company actually works.
CommonGround designed and delivered a fully integrated platform that covers the entire lifecycle of every job — from the moment a booking is made to the final payroll calculation.
Job Scheduling & Client Intake
Admin creates a job with all client details, addresses, move date, time window, crew assignment, and truck assignment in one form. The moment the job is saved, every assigned staff member receives an automatic email and SMS with full job details. No phone calls, no WhatsApp messages, no "did you get the schedule?"
Digital Signatures — On-Site and Remote
At the start of every move, the client signs directly on a tablet. Each staff member signs individually at the start and end of their shift. If a client can't sign on-site, the system sends them a secure link to sign from their own phone. Every signature is timestamped and saved automatically. No more paper forms, no more lost documents.
Automatic Job Timer and Hours Tracking
The moment the first staff member signs in on a job, the timer starts. When the last staff member signs out, the timer stops. Total hours worked are calculated automatically — per job, per staff member, per pay period. The payroll report writes itself.
Before and After Photos
Staff upload photos of items and the truck before loading and after delivery, directly through the app on their phone. Every photo is timestamped and linked to the job record. Damage disputes have a clear, documented record.
Live GPS Tracking
While a job is active, the admin can see the truck's live location on a map without any hardware — just the phone the driver already has.
Incident and Damage Reporting
If anything goes wrong during a move, staff can flag it instantly with a description and photos. The incident appears immediately in the admin dashboard, marked clearly so nothing gets missed or forgotten.
Client Feedback and Tips
When a job is marked complete, the client automatically receives a message to rate the service and leave an optional tip. Tips are split across the crew and added to their payroll summary.
Invoicing
Admin generates a branded PDF invoice directly from the job record with one click. It can be emailed to the client from inside the system. No separate invoice app, no copy-pasting addresses.
Revenue, Expenses, and Payroll — All in One Place
Every piece of financial data flows into one dashboard. Revenue by month, expenses, staff hours, gross pay, tips — all calculated automatically. The owner opens one screen and sees exactly how the business is performing.
The Transformation
Before CommonGround. After CommonGround.
The Result
The owner now checks one screen instead of five apps.
The system went from specification to fully operational in six weeks. Horizon's team — from the owner to the drivers — uses it daily. Staff download the app to their phone home screen and use it like any other app, with no app store required. Admin manages everything from a browser on any device.
The operations that used to require manual work across multiple tools — scheduling, communications, signatures, hours, tips, invoicing, and reporting — now happen automatically or in one place. The owner has a clear picture of job profitability, staff performance, and monthly revenue without opening a single spreadsheet.
What This Means For You
If your business runs across too many apps, this is fixable.
Horizon Moving is one example of what CommonGround builds when a client's problem is bigger than a spreadsheet fix. If your operation is held together by a combination of apps that don't talk to each other — and you're spending hours every week reconciling data that should connect automatically — we can build you a system that does.
We design it around how your business actually works. Not a generic software package. Not a template. A system built for you.