Is your organization the right size?
Most organizations can't confidently answer that question. We analyze your workforce data, calculate real FTE capacity, and identify where you're understaffed, overstretched, or misaligned — so you can make staffing decisions with evidence, not guesswork.
Who this is for
This service is built for organizations that need to answer hard questions about their workforce — to funders, councils, boards, or their own leadership.
Municipalities & Regional Authorities
Planning a new program? Responding to council about departmental efficiency? We produce FTE models and workforce reports your admin team and elected officials can understand and act on.
First Nations & Indigenous Organizations
When you're accountable to membership, funders, and government bodies simultaneously, staffing data needs to be air-tight. We build workforce analyses that hold up to scrutiny and support your self-governance.
Health & Social Service Organizations
AHS reporting, program capacity reviews, caseload analysis — we translate your service delivery data into workforce models that show whether your staffing matches the demand you're serving.
Post-Secondary & Educational Institutions
Enrollment growth, program expansion, or budget cuts — each one requires an honest look at your workforce capacity. We give you the analysis you need before making costly staffing decisions.
Large Private Employers (100+ staff)
Oil & gas contractors, camp operators, and construction firms with rotating workforces often have significant FTE data — and no clear picture of what it means. We give you that picture.
Organizations Facing Audits or Funding Reviews
If a funder, regulator, or government body is asking you to justify your staffing levels, you need an analysis that's defensible. We produce audit-ready workforce reports with clear methodology.
What we analyze
A workforce analysis from CommonGround goes well beyond a headcount. We look at the full picture of your staffing capacity.
FTE Calculation & Rostered Capacity
We convert your actual contracted hours — across full-time, part-time, casual, and contract staff — into a precise FTE count using your organization's defined standard work week.
Effective Capacity After Leave
Nominal FTE and effective FTE are not the same. We account for vacation, statutory holidays, sick leave, training, and other time away to calculate your team's real available capacity.
Workload Demand Analysis
We assess the FTE your actual service volumes, caseloads, or program requirements demand — and compare that to your available capacity to identify true gaps or surpluses.
Role & Classification Review
Are you deploying the right people for the right functions? We look at whether your workforce composition aligns with your service model — or if structural changes would improve efficiency.
Benchmarking Against Comparable Organizations
Where available, we benchmark your staffing ratios against similar organizations — same sector, similar service volumes — to give your leadership an external reference point.
Scenario Modeling & Forward Planning
What happens if you add a program? Cut a position? See growth? We build multi-scenario models that show your workforce capacity under different assumptions.
What you get
Every workforce analysis engagement delivers a complete, usable package — not just a report that sits in a drawer.
- Full FTE calculation table — nominal and effective — by department, role, or classification
- Effective capacity analysis with leave factor breakdown (vacation, stat, sick, other)
- Workload-to-capacity gap analysis with clear surplus or shortage identification
- Role and classification summary with recommendations where applicable
- Visual dashboard (Excel or Power BI) your team can maintain and update
- Written workforce analysis report (PDF) suitable for board, council, or funder presentation
- Scenario models for 2–3 staffing alternatives
- 30-minute presentation and Q&A session with your leadership team
Try the free FTE Calculator first
Before you commit to a full analysis, run your numbers through our free Workforce FTE Calculator. Enter your team's hours, leave entitlements, and workload demand — see your capacity and gap in real time. Export as PDF or CSV. Alberta defaults built in.
Open the FTE Calculator →Pricing & packages
All engagements begin with a free 30-minute scoping call. Pricing reflects the complexity and size of your workforce, not a fixed formula.
- FTE table (up to 30 positions)
- Effective capacity calculation
- Gap summary (1 scenario)
- Written report (PDF)
- 1-hour debrief call
- FTE table (unlimited positions)
- Full capacity & leave analysis
- Workload demand modeling
- 3 planning scenarios
- Power BI / Excel dashboard
- Board-ready PDF report
- Presentation & Q&A session
- Everything in Full Analysis
- 3-year workforce projection
- Benchmarking vs. comparables
- Role classification recommendations
- Implementation roadmap
- Unlimited scenarios
- Quarterly FTE recalculation
- Dashboard updates
- Budget cycle modeling
- On-call analysis questions
- Annual report support
All pricing is in CAD. Final cost depends on organization size, data complexity, and scope. Confirmed during free scoping call.
Start with a free 30-minute scoping call
Tell us what you're dealing with — we'll tell you whether a workforce analysis makes sense, what it would involve, and what it would cost. No pressure, no pitch.